Calendars, Tasks, Notes, Contacts, Passwords and Email

EssentialPIM for Windows has evolved over many years to be a flexible, yet very intuitive application that gets you started within minutes. Portable version and extensive import, export and synchronization features make sure you are the real boss of your data.

EssentialPIM for mobile platforms (Android and iOS) allows you to keep and manage all of your PC version EssentialPIM data on the go. It also offers seamless synchronization of all data with the devices.


Cloud. Integrated

Unprecendent synchronization features with all popular cloud services including Google Calendar / Contacts / Tasks / Drive, iCloud, Toodledo, SyncML, CalDav, EPIM Cloud and many others. Native Dropbox support is also included.


It's your data. Synchronized

Take your data to an Android device, iPhone or iPad and manage information on the go. Or, push data in and out of MS Outlook and Exchange Server.


Fully portable

EssentialPIM Portable can work straight from your USB flash drive or any other portable device. All your settings and data are stored on the removable media in a dedicated folder, without any traces on host system. Data files can be also strongly encrypted using industry standard AES 256-bit key to prevent access to the data in case of media loss/theft.


Reliable and versatile security

Your data can be encrypted using advanced industry standard AES (Rijndael) 256-bit key. In addition, you can select which data to protect and which to leave accessible without password.

Synchronization with cloud services is protected via SSL - the same technology that is used in your online banking.

Data is secured on your computer and data is secured when leaving your computer.


Multiple languages.
Olá, Ciao, Hallo!

If your native language is not English, good chances are, EssentialPIM supports it! Some of the most popular supported languages: Portuguese, Italian, German, French, Spanish, Russian, Chinese, Polish, Dutch, Turkish, Swedish.


Easy to migrate to, easy to get data out. No lock in

EssentialPIM has extensive data import and export cabalities that would put any other similar software product to shame. We do not lock your data, so that you could transfer it in and out the way you need it. Just a few of the supported data formats include: EML, XML, HTML, RTF, CSV, TXT, iCal, vCard.


Sticky notes

Still using those little yellow post it notes? EssentialPIM offers integrated sticky notes to turn any note into a sticky one!


Open source database.
Data is always yours

EssentialPIM uses open source Firebird database engine. This means that all the data is yours. No proprietary formats, no lock in. You can even write plugins and applications to work with your data the way you like.


Printing. Same data, multiple printouts

Group, limit, hide and add data - all that is possible with flexible and easy printout reports. Any data in EssentialPIM can be printed in multiple layouts.


Multi-user database access

Need to collaboratively work with others? You can do that with EssentialPIM Pro Business. Assign access rights and let everyone share their calendar, contacts, to do lists, notes and even password entries with other members of the workgroup.


Storing and linking to external attachments

EssentialPIM will store any external files attached to items (appointments, notes, tasks, etc.) you need to keep handy. You can also choose to link to external files saving some database space.


Thought-out usability

We have been listening to our users and working on interface, making things easier to accomplish and iterating over and over. The result is a polished, clean interface that does not get in the way but gives access to multiple features as you explore the program.

EssentialPIM also offers lots of customizable keyboard shortcuts to keep you productive.


Additional software for your data management needs

There is more to EssentialPIM than just managing your information. We also offer free tools to take care of your database: EPIM Synchronizer to synchronize multiple databases between each other and EPIM Archiver/DupeRemover to archive old items and to remove duplicate entries from the database.

30 ways EssentialPIM helps
you manage your life

EPIM Today

  • Gives a full overview of things need to be done in a simple, color-coded layout. Data from all modules is collected here to give a short and long-term perspective.
  • Extensive settings to adjust the view, like showing certain data or limiting to certain period make sure you see your day the way you want it.


  • Color-coded, easy-to-read day, week, month, year schedules.
  • Customized categories, fast search make sure data is organized your way.
  • Templates allow you to insert new items quickly and without errors.
  • Extensive synchronization, printout and export capabilities let you handle your schedule data the way you want it.

To Do

  • Flexible structure that organizes To Do's into multiple trees, with subtrees and leafs. Together with powerful filtering tools this allows for lightning-fast location of your data.
  • Powerful print- out features will allow you to print the way you want it.
  • Synchronize your To Do's with Outlook, Android/ iOS devices, Google or export into multiple formats.


  • Flat, table, or tree-like multilevel data structure, or any combination you want.
  • Insert photos, drawings, pictures of any format, tables, any nicely formatted text.
  • Powerful synchronization (Outlook, Android, iOS, iCloud, Google), printout and save features.


  • Multi-level groups and powerful filter make sure your contacts never lost.
  • Unlimited custom fields allow you to store virtually any type of data.
  • Integrated synchronization with Microsoft Outlook, iOS, Android and Google. Make sure your contacts are always with you.
  • Extensive printout and export features.
  • Dialing numbers straight from a contact card.


  • Portable email client that always works, online or offline.
  • Integration with Contacts and other EssentialPIM modules for productive work.
  • Signatures, mail rules, printing- everything you would expect from a mature email client.
  • Full PGP encryption support to protect your privacy.
  • Versatile filtering tools to sort, find and filter emails.


  • Convenient way to store all your Passwords and other sensitive data.
  • Unlimited hierarchical groups, advanced sorting capabilities and fast search and filter make sure data is easily accessible.
  • Pre-set fields with unlimited custom fields allow you to store any data.
  • Extremely versatile printout and export- choose any entries, any fields and multiple layouts.
  • Auto-typing passwords into web forms with a single click.


  • Makes sure you never lose any items from EssentialPIM.
  • Data from Trash can be restored at any moment.